Front Desk Admin Assistant – VectorLink Luapula

Organization Overview

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

Project Description

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt will also continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Job Summary

Abt Associates seeks a qualified Front Desk Administrative Assistant to support the Vector Link Project in Luapula province (Kawambwa or Nchelenge). Under the supervision of the Finance & Administrative Manager, the Front Desk Administrative Assistant will be responsible for providing administrative support to the project.

Key Roles And Responsibilities

• • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes
  • Make logistical arrangements for project staff traveling within and outside the province or for international visitors as needed
  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing
  • Purchase, store and distribute office supplies
  • Ensure timely settlement of office bills
  • Management of vehicle servicing and maintenance, and making follow-ups with the Garage
  • Making accommodation bookings for staff going to various districts for operations and ensuring payments are raised

Preferred Qualifications

• • A Bachelor’s Degree and Two (2) years prior experience in office administration required
  • Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software
  • Excellent inter-personal communication skills and excellent organization skills
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience
  • Fluency in English

Minimum Qualifications

• • (0.5) year of experience and high school diploma OR the equivalent combination of education and experience

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Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.